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hp designjet scanner 4200 |
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The Accounting feature helps keep track of your copy activities. It can be
used to record your copy expenses and for billing your customers. Accounting records information on
your systems scans, prints, copies and paper usage. Accounting information is stored in a simple
format so it can be loaded into spreadsheets and databases.
Tell me about:
...active account
...total account
...accounting criteria
...accounting log files
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The active account name is displayed on the Account button in the
Setup tab. If a new Account has been created,
every time you press the Copy button  , the Scan to file button  , or the Collate copy button  the Account dialog list opens for you
to select an account. Only one account (besides the Total account) can be active at a time.
See:
...how do I
create/delete/disable an account?
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The built-in Total account runs constantly in the background. Its
purpose is to record all your system's activities. Activities registered on a current active
account will automatically be recorded in the Total account as well. The Total account cannot
be deleted, reset or disabled.
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The activities that update an account are: Copy, Collate Copy,
Scan to File, Print from File. The accounting system records the number of times the system
scans, prints and copies (straight-through scan and print). Scan to File updates only the
scan fields, Print from File only the print fields, while Copy and Collate Copy update both.
The number of square feet or square meters for scanning and printing activities are
calculated from the Input size and Output size settings. The calculations for paper usage in
square feet incorporate the full Media Width as set in the Setup tab > Printer >
Unprintable Area dialog.
The following table shows how your scanner software actions update the
Accounting fields:
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Action
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Account Fields
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Jobs
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Area
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Scan
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Print
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Copy
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Scan
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Print
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Paper
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Copy
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No
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No
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Yes
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Yes
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Yes
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Yes
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Collate Copy
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Yes
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Yes
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No
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Yes
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Yes
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Yes
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Scan to File
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Yes
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No
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No
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Yes
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No
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No
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Print from File
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No
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Yes
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No
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No
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Yes
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Yes
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Your scanner software creates special log files for direct
integration into your invoicing and bookkeeping systems. Accounting data is organized in
files for easy loading into spreadsheets and/or databases.
Accounting data files are stored in the scanner software Accounting
file folder. There is one file for each account you create. The files are named: <account
name>.csv. These (.csv) files can be viewed raw with standard text editors like MS Notepad
and they can be loaded into popular spreadsheet and database applications.
The files contain lines of comma-separated fields. Each line
represents a single action and a line's fields contain values recorded during the action. The
actions that trigger the creation of a new line are: Copy, Collate Copy, Scan to File, Print
from File.
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